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Troop 82 Website Privacy Policy

Effective Date: November 18, 2025

Troop 82 (the “Troop”), a unit affiliated with Scouting America (formerly Boy Scouts of America, or “BSA”), is committed to protecting the privacy and security of our website users, including Scouts, parents, volunteers, and visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (the “Site”). By using the Site, you consent to the practices described in this Policy.

We adhere to Scouting America’s privacy standards and youth protection guidelines to ensure a safe environment, particularly for youth members. If you do not agree with this Policy, please do not access or use the Site.

Information We Collect

We may collect the following types of information:

  • Personal Information: Data that identifies you, such as your name, email address, phone number, postal address, or other details you voluntarily provide through forms (e.g., event registrations, contact inquiries, or newsletter sign-ups).
  • Non-Personal Information: Automatically collected data, including IP address, browser type, device information, operating system, referral URLs, pages viewed, and time spent on the Site. This may be gathered via cookies, web beacons, or similar technologies.
  • User-Generated Content: Information from submissions like comments, photos, or messages, if the Site includes such features.
  • Children’s Information: For users under 13, we collect information only with verifiable parental consent, in compliance with the Children’s Online Privacy Protection Act (COPPA). We do not knowingly collect personal information from children under 13 without such consent.

We collect this information to support Troop activities, communications, and program administration.

How We Use Your Information

Your information is used for legitimate Troop purposes, including:

  • Facilitating event registrations, volunteer coordination, and program participation.
  • Sending newsletters, updates, or announcements about Troop events and Scouting activities.
  • Improving the Site’s functionality and user experience through analytics.
  • Responding to inquiries or requests.
  • Complying with legal obligations or Scouting America requirements.
  • Ensuring youth protection by monitoring interactions and preventing unauthorized access.

We do not use your information for marketing purposes unrelated to the Troop or Scouting America.

How We Share Your Information

We do not sell, rent, or trade your personal information. Sharing is limited to:

  • Scouting America Affiliates: For program administration, such as membership verification or event coordination.
  • Service Providers: Third-party vendors (e.g., hosting services or email platforms) who assist with Site operations, bound by confidentiality agreements.
  • Legal Requirements: If required by law, subpoena, or to protect the safety of users, including reporting suspected child endangerment.
  • Youth Protection: In cases of reported violations, information may be shared with authorities or Scouting America’s Scouts First Helpline.

Publicly shared content (e.g., comments) may be visible to other users, but we avoid displaying personal details of youth members without consent.

Cookies and Tracking Technologies

The Site may use cookies, pixels, or similar tools for:

  • Remembering user preferences.
  • Analyzing Site traffic (e.g., via Google Analytics).
  • Enhancing security.

You can manage cookies through your browser settings. Disabling cookies may limit Site functionality. We do not track users across third-party sites for advertising.

Data Security

We implement reasonable security measures, including encryption, access controls, and regular audits, to protect your information from unauthorized access, loss, or misuse. However, no online system is completely secure, and we cannot guarantee absolute protection.

In alignment with Scouting America’s youth protection policies, we prioritize safeguarding youth data and prohibit one-on-one electronic communications between adults and youth.

Children’s Privacy and Youth Protection

Protecting children is our top priority. We comply with COPPA and Scouting America’s Youth Protection Training guidelines:

  • No personal information is collected from children under 13 without verifiable parental consent (e.g., via email confirmation).
  • Parents/guardians can review, update, or delete their child’s information by contacting us.
  • We do not allow youth to post personal details publicly without consent.
  • We prohibit any one-on-one interactions with adults and scouts, and require scouts to include parents on all communications with Troop leaders.
  • All data handling emphasizes barriers to abuse, such as two-deep leadership in communications.

For more on Scouting America’s youth protection, visit www.scouting.org/training/youth-protection.

Your Rights and Choices

  • Access and Update: You may request access to or correction of your personal information by contacting us.
  • Opt-Out: Unsubscribe from communications via links in emails or by request.
  • Deletion: Request deletion of your data, subject to legal or Scouting requirements.
  • California Residents: Under the California Consumer Privacy Act (CCPA), you have rights to know, delete, and opt-out of sales (though we do not sell data).

We respond to verified requests within applicable timeframes.

International Users

The Site is hosted in the United States. If accessing from outside the U.S., your information may be transferred to and processed in the U.S., subject to U.S. laws.

Links to Third-Party Sites

The Site may link to external sites (e.g., Scouting America resources). We are not responsible for their privacy practices. Review their policies before providing information.

Changes to This Policy

We may update this Policy periodically. Changes will be posted here with a revised effective date. Continued use of the Site constitutes acceptance.

Contact Information

For questions, requests, or concerns about this Policy, contact us at tcchairman@hptroop82.org. For youth protection issues, use the Scouting America Scouts First Helpline: 1-844-SCOUTS1 or scoutsfirst@scouting.org.

Thank you for trusting Troop 82 with your information. We are dedicated to upholding the Scout Oath and Law in all our practices.